KAZMUNAI SERVICES & CONTRACTING LLP REQUIREMENT
POSITION: MANAGER – CONTRACTS & PROCUREMENT
ПОЗИЦИЯ:
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NUMBER OF STAFF TO BE RECRUITED: 01
КОЛИЧЕСТВО НАНИМАЕМЫХ РАБОТНИКОВ:
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EMPLOYMENT COMPANY: KAZMUNAI SERVICES & CONTRACTING LLP
КОМПАНИЯ ТРУДОУСТРОЙСТВА:
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LOCATION: ATYRAU
МЕСТО РАБОТЫ:
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WORK CYСLE: 90/20
ГРАФИК РАБОТЫ:
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ESTIMATED START DATE: AT THE EARLIEST
ПРЕДПОЛАГАЕМАЯ ДАТА НАЧАЛА РАБОТЫ:
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DURATION: OPEN
ПРОДОЛЖИТЕЛЬНОСТЬ:
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INDICATIVE SALARY: NEGOTIABLE
ЗАРПЛАТА:
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CONTRACTOR FEE to CLIENT (Excl. VAT):
Вознаграждение ИСПОЛНИТЕЛЯ с ЗАКАЗЧИКА (без учета НДС):
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JOB DESCRIPTION: AS BELOW
ДОЛЖНОСТНАЯ ИНСТРУКЦИЯ:
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CVs to be sent to GS SWAMI NAMDE AND E-MAIL ADDRESS: satyanarayanaswami.g@kmgpl.com
Резюме должны направляться: ФИО И АДРЕС ЭЛЕКТРОННОЙ ПОЧТЫ
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Authorized by CUSTOMER Representative/Утверждено уполномоченным представителем КОМПАНИИ:
NAME/ИМЯ: GS SWAMI
SIGNATURE/ПОДПИСЬ
STAMP/М.П.
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JOB DESCRIPTION:
Position: MANAGER – CONRACTS & PROCUREMENT
Reporting to: Head of Operations
SCOPE OF WORK:
To negotiate, manage, and lead the contracting and purchasing process and negotiate contract arrangements on behalf of KMS ensuring value for money at all times and compliance with KMS Financial Regulations as applicable and to review existing purchasing processes and recommend improvements
1. Roles and Responsibilities:
Reporting to the Head Operations with specific responsibility for:
1. Participation in Contract & Procurement Strategy discussions
2. Participate and take the lead in pre and post award contractual and commercial meetings
3. Ensure compliance as per statutory regulations
4. Develop and implement procurement, tendering and contract management standards, policies and procedures detailing steps, methodologies and guidelines for ensuring right goods and services are procured at the right time and effective management of project costs
5. Administer all Contract & Procurement tasks, like maintaining register (electronic and hard copy), audit trails, prepare and issue variations etc. in accordance with company procedures
6. Provide advice and guidance to Sub-contracts & Procurement team
7. Prepare, issue and evaluate ITTs in accordance with company procedures
8. Update tender plan and/or renegotiate/renew existing Sub-contracts to ensure validity and bring about cost reductions
9. Establish Approved List of Contractors including vetting procedures and performance measurement and monitoring
10. Monitor compliance and delivery of sub-contracts, work with Sub-contract Holders and Owners to improve sub-contractor performance, implement sub-contract management plans where required
11. To ensure that the invoiced rates matches as per the agreement, or to take necessary action
12. Assist in facilitating overdue payments to suppliers
13. Facilitate and review responsibilities to Bidders queries regarding requests for quotation
14. Take initiative in contractual and commercial disputes in order to gain/maintain a competitive edge for Company/Client
15. Accountable for delivery of sub-contract/ procurement tasks ensuring they are completed correctly and in a timely manner
16. Responsible for preparing and negotiating sub-contract/ purchase agreements with inputs from the user departments / Projects
17. Ensure scope of work, Specifications and other requirements pertinent to a specific sub-contract or with purchase order.
18. Ensure main contract conditions where applicable flow through to sub-contractor/ vendor.
19. Ensure that a gap analysis of risks is done for all sub-contract items; this is the gap between the risks being undertaken by JRM in the main contract and the risk undertaken by the sub-contractor as per the sub-contract.
POST CONTRACT AWARD:
1. Develop and maintain appropriate registers for all sub-contracts to monitor our performance against the responsibilities undertaken as per the sub-contract / Purchase Order.
2. Ensure proper meeting minutes are recorded and distributed in a timely manner, both pre and post award
3. Work with Project teams to establish systems and controls to facilitate accurate understanding of requirements and material specifications in order to minimize wasteful practices
4. Participate actively in change management and risk management sessions and use the Systems effectively with respect to sub-contracts
5. Review all project correspondence
6. Ensure that changes caused by sub-contractor are recorded and any cost impact back charged to sub-contractor in a timely manner
7. Defend all claims or change requests initiated by the sub-contractor/ suppliers
8. Monitor key dates against dates defined in the main contract and any sub-contracts and advice project controls manager
9. Ensure that notices and certificates are issues and received in accordance with the main contract and sub-contracts
10. Ensure Sub-contract schedules and associated manpower histograms, S-Curves progress reports, etc. are issued timely by the sub-contractor
11. Ensure all letters, instructions and notices given to sub-contractors/ suppliers are acknowledged and acted timely
12. Ensure that contract requirements with respect to approvals of sub-contractors, providing bank / parent company guarantees and insurances are adhered to
13. Ensure that back to back/ bank guarantees, warranties and insurances are obtained from sub-contractors and are kept up to date
14. Input to project weekly and monthly progress reports for internal and external distribution as per internal and contract requirements.
15. Assist the operations and controls personnel in progress measurement and reporting of sub-contracts/ purchase orders.
16. Manage the invoice and payment process of sub-contracts/ purchase orders.
17. Review documents for customs clearances, legalization documents and tax documents, with respect to orders.
18. Manage commercial close out of sub-contract agreements. Follow up on completion certificates monitor bank guarantee and retention releases
19. Responsible for compliance with global procedures, policies and project procedures.
2. Skills:
1. Should have a Degree in Engineering (preferably Mechanical) with over 10 years of experience
2. Must have excellent communication skills both written and oral
3. Ability to manage & develop team and prioritize work under pressure
4. Ability to represent KMS as part of the governance of contracts and supply agreements
5. Strong negotiating and influencing skills
6. Carry out budgeting and financial management for the contracts and purchasing team and contribute to the overall budget making process
7. In addition to an undergraduate degree or equivalent work experience, the individual should have varied and detailed work experience in the industry which would allow understanding of and exposure to key procurement concepts and principles
8. Knowledge of Procurement, tendering, negotiated agreements, framework agreements and contracting practices etc. along with all associated IT tools and technologies including ERPs and e-procurement software
9. Experience of working in Oil & Gas/ EPC projects either in CIS, Kazakhstan, Africa, India or Middle East
Job Location: Atyrau, Kazakhstan
Regards
KazMunaiServices ( KMS )
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