Top 5 Project Communication Tips for 2017 |
It's a new year and you have new projects. Don't fall into the same traps that may have stalled your progress last year. Communication is the glue that holds your team together. Every aspect of your project is either facilitated or hindered by how well your team is communicating. Follow these five tips and you'll make 2017 the Year of Great Communications! |
| 1. Add Attachments to Tasks, Not Emails |
Email is a place where important attachments get lost in a sea of, well, junk mail. And online file storage is great... but not everyone uses the same systems or the same filing practices. Important project documents just don't belong in email nor should they only be stored in vast online repos. Not when you can add them directly to tasks in your project software, and when the team gets alerted to their presence, and so that everyone can easily find it in the most relevant place. |
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| 2. Keep Team Looped in with Alerts |
| Alerts don't just create extra email, they can be an important communication tool with your whole team. When your team is enabled with email alerts not just for themselves but for other people's tasks, as well as important changes to the project plan, they are empowered with information. They then can in turn communicate when there will be impacts on the project. Don't hoard all the alerts for yourself. Encourage your team to read email notifications so they can help keep the project on track. |
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| 3. Keep Discussions with the Project Tool |
It's important for you and the team to discuss the project and tasks they're working on, outside of meetings with rigid agendas. It helps everyone to stay updated and to collaborate on ideas. But it can be a productivity killer when discussions aren't captured for the larger team or they're lost in email threads. Use discussion features in your project management tool, so project and task conversations are preserved and can be actioned more easily by the whole team. |
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| 4. Reports Can Speak Volumes |
| Reports aren't just for stakeholders. Use them as another tool in your communications kit to deliver clear and pertinent information to your whole team. Don't assume that they don't want to drill down into the data. Not everyone will, true, but most team members like to feel a part of the project, and providing them with the critical project data might just raise new risks, resolve current issues and help keep the project on track. |
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| 5. Huddle... everywhere |
| When your team is in the field, at their desks, or even on call at home, do they have the ability to sync up quickly and seamlessly? Promote and onboard your team with all the project management and collaboration tools at your disposal, so everyone stays connected, wherever they are. |
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